Legal Operations Administrator (LGLOPSADMN)

Summary

MOD Pizza is adding to our legal team, hiring a Legal Operations Administrator to organize and administer the operations of the Legal Department and support MOD’s legal operational efforts. As a member of a small in-house legal team, you come with a willingness and enthusiasm for supporting a diverse range of activities. You take pride in your ability to shift rapidly between ad-hoc projects as new priorities emerge and take precedence. You see focusing on opportunities instead of obstacles.

Work Location and Schedule Expectations

The Legal Operations Administrator will work Monday – Thursday onsite in our Support Center located in Bellevue, Washington. Home office/remote work is permitted on Friday; employees can work in office 5 days per week if they prefer. Your schedule is a standard business day and has flexibility to come in early or stay late based on your personal and work demands.

Key Responsibilities

• Strong customer service mindset. Work as a key member of the Legal team, executing departmental operations and supporting legal service delivery across the business.
• Support and communicate with business constituents; provide guidance and outstanding client service to internal business teams with respect to legal issue management.
• Manage customer incident reporting function, including serving as the primary liaison with insurance providers/adjusters, assisting in the conduct of investigations.
• Assist with the preparation of corporate legal filings; ensure proper indexing and filing of original legal documents.
• Perform a variety of assignments and lead routine and non-routine projects, including drafting, reviewing and transmitting legal correspondence and documents.
• Assist the legal team with litigation projects, including document holds, insurance correspondence, and gathering of discovery.
• Monitor and take appropriate action on Service of Process activities received from our registered agent.
• Meet with MOD Leaders as a representative of the Legal Department and work cross-functionally with all departments.
• Assist with transactions and attend to administrative matters.
• Manage the Legal Department workflows, calendar and deadlines, both independently and as requested by MOD’s in-house attorneys.
• Provide regular feedback and consultation to appropriate departments regarding the status of legal projects.
• Act as the primary administrator and gatekeeper for legal intake requests, including contract requests, estoppels, amendments, and other legal support inquiries.
• Maintain and oversee MOD’s contracts database and contract lifecycle management processes.

Basic Qualifications

• Minimum two to four years’ experience in a legal administrative capacity, with significant oversight and operational responsibilities.
• Functional awareness of litigation and discovery processes and contract management to support intake and direction of requests.
• Ability to handle sensitive and confidential situations with tact and diplomacy.
• Ability to handle sensitive and confidential situations with tact and diplomacy
• Ability to prioritize, organize, and work efficiently and independently in a high-volume/high velocity, results-oriented environment
• Experience demonstrating ability to flex and shift priorities based on company needs

Preferred Qualifications

• Retail or restaurant industry experience preferred.
• Functional expertise in government business filings.

Physical Requirements

Office work involves remaining in a stationary position most of the time in front of a computer, using a keyboard, mouse and telephone. Regularly operate a computer and other office equipment. Occasionally move about the work site to access file cabinets, office equipment, etc. Exert up to 10 lbs. of force occasionally, and/or a negligible amount of force frequently or regularly move objects. Communicate and exchange information with co-workers and other individuals in person and electronically.